An employee's first day on the job can be
very stressful for both the employee and employer. While trying to set
up the employee with his or her parking pass, email account, and other
necessities, employers should also remember that completing the
following forms is just as important.
- Form I-9: Under
federal law, employers are required to verify the identity and
employment authorization of each person they hire by completing and
retaining Form I-9. Newly hired employees must complete and sign Section
1 of Form I-9 no later than the first day of employment. Click here to download Form I-9.
- Federal Form W-4:
An employee must complete federal Form W-4 in order for the employer to
withhold the correct federal income tax from the employee's pay. Click here to download federal Form W-4.
- State Form W-4:
In states with a state income tax, an employee must complete a state
Form W-4 or its equivalent in order for the employer to withhold the
correct state income tax from the employee's pay. To obtain a state Form
W-4, contact your state's taxation department.
- Basic Employment Information Sheet:
Employers should keep certain basic information about each of their
employees on file, including their addresses, phone numbers, and
emergency contacts. Click here to download a Basic Employment Information Sheet.
- Direct Deposit Authorization Form:
It is now easier than ever for an employer to directly deposit an
employee's paycheck into his or her bank account. Such deposits,
however, must be specifically authorized by the employee. Click here to download a Direct Deposit Authorization Form.
Our Recruitment & Hiring section features more great hiring tips.